Event Planner

Job Description

Tasks

• Promote conference and meeting services or special events
• Inspect and select sites
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Confirm and co-ordinate speakers
• Plan and arrange for trade shows and exhibits
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Manage Event Logistics
• Plan and oversee Webinars
• Identify human resources requirements
• Develop and implement business plans
• Supervise office and volunteer staff

Supervision

• 5-10 people