Administrative Officer

Job Description

Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Type and proofread correspondence, forms and other documents
• Schedule and confirm appointments
• Greet people and direct them to contacts or service areas
• Determine and establish office procedures and routines
• Arrange and co-ordinate seminars, conferences, etc.
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Record and prepare minutes of meetings, seminars and conferences
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems