Job Board for Vulnerable Youth
Office Administrative Assistant
Posted on January 6, 2025
by JFP Immigration
Toronto, Ontario, Canada
Job Sector:
Business, Consulting & Mgmt
Term of Employment: Full-Time
Total Views: 201
Duration: 1 calendar days (2 business days)
Last Updated: 1 day ago
Job URL: https://newworkers.ca/jobs/ontario/toronto/238142018/office-administrative-assistant/
Job Description
Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee development of communication strategies
- Oversee the preparation of reports
- Organize staff consultation and grievance procedures
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Supervise office and volunteer staff
- Plan, organize, direct, control and evaluate daily operations
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Social Media
- MS Access
- MS Office
- Electronic mail
Technical terminology
- Legal
- Financial
- Business
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Financial statements
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Own transportation
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Quick learner
Benefits
Health benefits
- Paramedical services coverage