Special Events Organizer

Job Description

Tasks

• Promote conference and meeting services or special events
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Assist in budget preparation
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for VIP arrangements
• Book facilities for office personnel
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Manage Event Logistics
• Identify human resources requirements
• Develop and implement business plans

Benefits

Health benefits

• Dental plan
• Health care plan
• Vision care benefits