Job Board for Vulnerable Youth
Office Administrative Assistant
Posted on September 30, 2024
by Kryton International Inc.
Vancouver, British Columbia, Canada
Job Sector:
Business, Consulting & Mgmt
Term of Employment: Full-Time
Total Views: 209
Duration: 6 calendar days (5 business days)
Last Updated: 7 days ago
Job URL: https://newworkers.ca/jobs/british-columbia/vancouver/871360878/office-administrative-assistant/
Job Description
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Coordinate the flow of information within the team
- Plan and control budget and expenditures
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Advise senior management
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Take customers’ orders
- Prepare purchase orders
- Ship orders
Experience and specialization
Computer and technology knowledge
- Google Docs
- Microsoft Visio
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Adobe Photoshop
- Enterprise resource planning (ERP) software
- Information technology
- Social Media
- Human resources software
- MS Office
- Electronic mail
Area of work experience
- Purchasing, procurement and contracts
- Human resources
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Project management
- Business process management
- Facility management
Additional information
Security and safety
- Basic security clearance
- Credit check
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Bonus
- Group insurance benefits
- Life insurance
- Registered Retirement Savings Plan (RRSP)
Long term benefits
- Long-term care insurance
- Maternity and parental benefits
Other benefits
- Free parking available
- Learning/training paid by employer
- On-site amenities
- On-site recreation and activities
- Team building opportunities
- Parking available
- Travel insurance
- Wellness program